How Do You Craft the Perfect Welcome Email for a New Team Member?

Hi,

Could you please suggest how I could proceed with a welcome email when a new joiner joins an organization?

Hi Sheetal,

I hope this format might be helpful for you, customized as per your needs.

Regards,
Sanjay

Dear X,

I take this opportunity to join you all in extending a warm welcome to Mr. Name. First name has joined Company name, Location as Designation.

First name holds an ______ Degree from University of ______ and has an experience of around ____ year with the name of the previous organization.

We look forward to your support and cooperation to Mr. surname in his current assignment and wish him a happy association with the organization name Family.

Dear _____________,

It's great to have you connected to the COMPANY on email! Your Company colleagues are just a click away on the Global address book!

Just wanted to inform you that your Employee Code is _______

We have also attached the communication deck on the PDR Process and attached the Form. You are requested to discuss your KPIs with the Immediate Supervisor and submit the agreed KPIs to HR within 45 days of your joining. You may also mail the same at _____________________.

We have C&B Manual on a common server and all other Policies and Procedures for easy reference. You shall soon receive intimation of the same by the HR Administrator.

Admin Manual shall also be available at ___________________.

You shall also receive the user id and password by the second month for HTTP LINK where you may access for PF/Superannuation balance.

You may browse through the COMPANY at LINK and at LINK. You need to register yourself at the site, and the user id and password shall be mailed to you.

In our jest to continuously improve, we would request you to share your feedback with us on your Induction so far.

We would also request you to complete all the pending Joining Formalities.

Regards,

John N

To be sent to the Staff:

I am pleased to inform that the following new professional has joined us.

Brief about the Joinee, his/her exp and background.

He/she can be reached at E-mail Id and Extn No.

I am sure we will all have a good and enriching experience working together.

Please join me in welcoming and in wishing him/her luck for a long and rewarding career at XYZ Co..

To be sent to the New Joinee:

Dear ABC,

Welcome to the XYZ Co. Family!

At the outset, I would like to congratulate you for having fared so well in the interview process and for having made a definite impression in the minds of those who have interacted with you during the interviews. I am sure that going forward, this impression will only grow stronger.

As a "Designation," your role is critical in fulfilling the mission of the _________ Department and XYZ Co.

We expect you to set an example of diligence, dedication, and commitment and contribute your best efforts in making Vinove a leading organization.

I hope the induction session you went through was informative and has helped you understand and identify with Vinove better. Please feel free to get in touch with me for any further information/clarifications you may need.

The following details will be of help to you:

Employee Id:

E-mail Id:

Pwd:

Wishing you luck for all your assignments and a long and rewarding career at Vinove.

Note: Policy Manual and Extn list can be attached along with.

Hope they will be useful to you.

Regards,

Ambika Kamath

Dear All,

We are pleased to introduce [Name of the new joiner (X)], who has joined us today, i.e., on [Date], as [Post], based at our Corporate office in New Delhi. He will be reporting to [Name of the immediate head].

X has completed B.Tech in Chemical Engineering from Punjab Technical University, Jalandhar. He is also a Diploma holder in Chemical Engineering from Govt Polytechnic Gorakhpur. Prior to joining us, he was associated with M/s ELOF HANSSON (INDIA) Ltd., New Delhi.

Please join us in welcoming him to our family. All are requested to extend their full cooperation to him. You may reach him at extension no. 218 ([Login to view]).

Regards,
Your own name

Hi Sheetal,

Please find the attachment of the 'Welcome Note' for the new joiner. I hope it would be useful for you.

Regards,
Dhanashree

Hi Sheetal,

It would also be helpful if you could attach his scanned photograph along with his introductory mail.

Regards,
Vandana

hi Sheetal,
i know every one has given u good tips but u can also try mine...it goes like this....
Dear All,
Help me welcome a new member to our ......family - xyz.
xyz is a Post Graduate in Electronics and Computers from UP. Technical University, Meerut and is joining as an IT – Specialist in ......... team.
xyz brings with him over 4 and a half years of rich experience in the IT domain having worked in companies like ........... Limited.
xyz is married to abc and is blessed with a 3 and a half year old son Archit. His interests vary from browsing on the net to watching cartoon channel with his son.
Please help me welcome xyz and wishing him a long and a successful career with ....company's name.
i also like to add the employee's photograph.
Thanks & Regards;
shikha

I think a welcome mail should just be that... "a welcome mail".

So here is my crisp and sweet version:

To the new joinee,

Dear _________,

We welcome you to the (company name) family. We value your association with us and ensure that you have an enriching and enduring tenure with us. An employee relations executive (or HR executive) may meet with you soon to help you get started. Wish you great luck and success.

HR team.

For the rest of the staff,

Dear Friends,

Please join in welcoming (name) to the (company name) family. He/She will work in the capacity of (designation) in (department). He/She is a (educational qualification) and brings along over (no. of years) of experience. He/She has served in companies like (previous company name 1, previous company name 2, etc.) before joining us. An employee relations officer / HR executive (state the name if possible) would soon introduce him/her to you. In the meanwhile, he/she can be reached at (email) and/or (extn).

Thank you,

HR team.

Dear All,

This is to inform you that [Name] has joined us w.e.f [date] 2008 as "[Position]" in the [Department].
The brief profile of the newcomer is given below:

Mr. [Name]
Professional Qualification:
___________________________
Work Experience:
Total experience of around [number] years with
____________________________
_____________________________

Let us welcome him!!!

Human Resources Team

We are pleased to inform you that, Mr. XYZ, joined our team as Manager for West Zone - HR Administration from 8th January, 2008. To brief about Mr. XYZ that, he has completed Masters in HR ADMN) & LLB.
Prior to joining us, he was working with Group Company of J.M. Baxi in capacity of Asst. Manager – HR & Admin. His past experience from reputed business houses like Pantaloons, HLL in Human Relations, Employee Relations, Legal & administration certainly add on value to our company.
He will be handling contract administration port folio with a focus on Compliances in legal, EHS & issues related with the assets Management at the locations. Also will take care of liasoning with the govt. officials in West Zone.
We welcome Mr. XYZ to our family & vouch that all of us will extend our support & cooperation in attainment of company vision.
You can reach to him through his extension no. 572 & [Login to view].
We wish him all the success.
Regards,
Name
Designation

Greetings to all,

Welcoming a new joiner should be done in such a way that he/she feels happy about joining the organization. Previously, staff were introduced personally, but due to inevitable changes, introductions are now being done through email. Our friends have shared a nice welcome letter that can be followed by others too.

Regards,

Katyayani

Dear Sheetal,

The reply to a welcome email from an employee's point of view would be:

Dear Sir / Madam,

Please accept my heartfelt thanks for such a wonderful welcome email received from your end. My perception about this company and the people working here seems to be correct, and I am very glad to be a part of such a healthy, growing, and virtuous organization.

I would need your assistance and cooperation in the initial stages now and also in the future.

Thanks once again.

Best regards,
Ambika

(Hope you like it) :-)

Hi,

Here are the formats. Check out and customize as per your requirement. I hope this will be useful for you.

Regards,
Jyothi

Dear Team,

It gives me great pleasure to welcome XXX to the YYY India Team. XXX has joined us as a designation in the department. In his role, he will report to ZZZ, who is in the same department, and will be based out of a specific location.

XXX holds a Post Graduate Diploma in Business Management from N.L. Dalmia Institute of Management, Mumbai, and a Bachelor's Degree in Computer Applications from Madurai Kamaraj University, Tamil Nadu. XXX began his career with GTC Industries Ltd. where he worked as a Branch Head. In his most recent assignment with ZSRV, he was involved in various profiles, etc. Some of the clients he handled in the past include...

XXX can be contacted at +91675873659843. Alternatively, you can write to him at hvujsdfg.com.

On behalf of all of us, I take this opportunity to welcome Saravanan to the DTZ family and wish him a long and mutually rewarding association with us.

Regards,
vjhgsj

You can try this...............

Dear Team,

Please join me in giving a warm welcome to a new member into our family – New joinee name!

New joinee name was most recently with Wipro Technologies. She is joining the -------------- team and will be reporting to -----------. She can be reached at email address.

Here's wishing her all the very best in all her assignments.

Welcome to Progress, New joinee name!

Dear Sir/Madam,

I have received a welcome mailer from my HR department. If I want to reply to that email, do we have a corporate email format for the welcome mail? If yes, could you please provide me with some suggestions?

Thank you.
With regards,
M. Siva Subrahmanyam

Dear afouz1,

Welcome to CiteHr.com! I presume that George would be your boss. Your manager's manager (i.e., George's boss) can joke about him, but you, as George's subordinate, need to always be respectful of him. So, your reply should reflect all these elements, including your gratitude and trust in the sender. How about the following reply?

Dear [first name of your manager's manager],
Thank you so much for your welcome note. It made me feel very welcome and 'at home'. I am sure George and I will have a great time, knowing that I can always turn to you in case I need any help.

Warm regards.

afouz1 shared:
"I just joined a new company. I received the below welcome note from my manager's manager. I need help replying to the joke he made about my manager without hurting anyone :)

Hi Sarah - welcome to the team... Wishing you all the luck .. Sorry you have to work for George :-)
Any advice?"

Please let me know if you need further assistance.

You can make it more attractive by using animated pictures as per the attached format. You can see this effect by sending it through Microsoft Outlook. I received many appreciations for this email when I started using this.

Hope you like it.

Regards,
Kirti.

Welcome Aboard!!!

I take this opportunity to join you all in extending a warm welcome to Ms./Mr. [Employee Name]. It gives me great pleasure in welcoming [Employee Name] into the [Company Name] Family on [Date] as [Designation] based at the New Delhi office. She would be reporting to [Name] (Head HR).

[Employee Name] holds a Post Graduation degree in MBA - HR and Marketing from [University Name] and brings along over 3 years of rich experience in the HR domain. She has previously been employed by [Company Name] as [Designation]. Her interests vary from browsing on the net to listening to music. She can be reached at [Email Removed For Privacy Reasons] and can be contacted at [Phone Number Removed For Privacy Reasons].

We value your association with us and ensure that you have an enriching and enduring tenure with us. Here's wishing her all the very best in all her assignments.

Regards,
HR Team

Welcome Email Announcement

With immense pleasure, we introduce Mr./Ms. (Name), who has joined us on _______ as (Designation) in (Department). Mr./Ms. (Name) will be directly reporting to Mr./Ms. (HOD Name).

Mr./Ms. (Name) has over 4 years of experience in the area of Import/Export (Logistics).

We welcome him/her to our organization and wish him/her all the best for a prosperous journey with us.

Hi,

Welcome Mail

Dear All,

I have great pleasure in welcoming Mr. XYZ to the ____ Family. Mr. XYZ has joined us on ____(Date) as Sr. Testing & QC Engineer. His contact # ______ & Official Email ID is ______. Please extend all the required support and join me in wishing him the very best in his current assignment. Finally add the Employee Photograph.

Thanks & Regards,

Dhana

Welcome to the L’Oréal Family! At the outset, I would like to congratulate you for having fared so well in the interview process and for having made a definite impression in the minds of those who have interacted with you during the interviews. I am sure that going forward, this impression will only grow stronger.

As a Senior Executive- Sales, your role is critical in fulfilling the mission of the CPD- Mass (Sales) Department and L’Oréal. We expect you to set an example of diligence, dedication, and commitment and contribute your best efforts in making L’Oréal a leading organization.

An induction session is being planned to provide you with information about us and help you understand and identify with L’Oréal better. Please feel free to get in touch with us for any further information or clarifications you may need.

The following details will be of help to you for further process: Employee Id: [Redacted]

Wishing you luck with all your assignments and a long and rewarding career at L’Oréal.