Is It Legal to Require Employees to Sign a Register with Everyone's Salary Details?

We are a private limited company in the IT industry.

Is it mandatory for employees to sign a register containing salary details of everybody?

Could someone please provide an answer with references to relevant sections of the law?

Thank you.
-Raghu

Hi,

As per the labor law, the signature in the register is mandatory on the revenue stamp. You can buy a register (FORM II SEE RULE 27 (1)) also called MUSTER ROLL CUM WAGES REGISTER from a local stationery.

Regards,
Ravi

Yes, it is mandatory. It is very well defined by Ravi that it must be signed on a revenue stamp if the payment is more than 5000 rupees.

Regards,
Amit Seth.

If it is a cash payment and above Rs. 5000/-, then it is mandatory. Basically, the law is made to ascertain whether or not the employee is paid regularly as per the Payment of Wages Act and as per the minimum wages/equal remuneration, etc. If the salaries are disbursed through a bank, then no question of a signature with or without a revenue stamp. In case of any legal issue, the bank statement will speak for it. Let us also know that even today in some companies, some workers are paid less than what they are signing in the salary register. In the same way, in some other companies, on some imaginary names, positions are created, and on those names, salaries are drawn. Again, all related to morality in society. What can the law do? Why do we lock our office or house while going out? Because we all know very well that the locks are made for honest people in society and not for thieves/dacoits.

Regards, S. Kumarasubramanian

If it is a cash payment and above Rs. 5000/-, then it is mandatory. Basically, the law is made to ascertain whether or not the employee is paid regularly as per the Payment of Wages Act and as per the minimum wages/equal remuneration, etc. If the salaries are disbursed through the bank, then no question of signature with or without a revenue stamp. In case of any legal issue, the bank statement will speak for it. Let us also know that even today in some companies some workers are paid less than what they are signing in the salary register. In the same way, in some other companies, on some imaginary names positions are created, and on those names, salaries are drawn. Again, all related to morality in society. What can the law do? Why do we lock our office or house while going out? Because we all know very well that the locks are made for honest people in society and not for thieves/dacoits.

Regards,
S. Kumarasubramanian

We are a small IT company with an employee strength of 17. We do not have an attendance register. We mark our leaves on software that tracks our attendance. However, it does not track the in and out time. Is it mandatory to have these details?