Hello Kanupiya,
Kindly check below the reimbursement policy, which was framed by me for any type of certification,
This certification policy is subject to change as and when required by the management and company laws & agreements.
RATIONALE
The purpose of this document is to promulgate company policy relating to reimbursement of certification course which might arise as a result of performing duties and discharging responsibilities on official business for the company. It is Company’s policy to reimburse employees for any type of certification expenses when directly related to the transaction of its business.
SCOPE
Expense Reimbursement Policy is applicable to all live employees.
GENERAL GUIDELINES
 Reimbursement will be on the basis of actual and reasonable cost of certificate.
 Expenses reimbursement are decided by higher management only and classified as under:
 A condition of minimum service tenure of 6 months / 1 year may be defined to protect the organization from misuse of this. Like the employee should be asked to serve min. 1 yr after utilizing the certificate amount otherwise, the utilized amount may be adjusted at the time final settlement.
 In case of reimbursement option - The employee shall fill the withdrawal application, attach the details of the attended course, fee receipt etc and submit to HR for approval.
 Company will only reimburse expenses incurred in connection with Company business that are appropriately documented by the employee.
 Sponsorship option - Employee may be asked to fill the withdrawal application and fill the details of the desired course. The HR will accept the form and see for the individual’s professional advancement & mutual benefits and sponsor the employee for the course. In this case, the amount can be directly paid to the study centre not to the employee.
 Certification expense must be approved by the immediate supervisor / Manager / HR.
DOCUMENTATIONS
All claims for certification reimbursement of expenses are to be supported by evidentiary documentation such as original receipts and approved expense claim form.
POLICY EXCEPTIONS
 Generally, any exception to this policy must have the prior written approval of the Manager / Administration / HR Team.
 Requests for exceptions should document extenuating circumstances. At certain times, under unusual circumstances, exception may be made after the fact; however, payment by the Finance department will not be made without the approval of the Higher Management.
Regards