How Should I Communicate a Colleague's Passing to Our Team with Sensitivity?

Hi,

There has been a sad demise in our company. Please let me know the format to convey this information to employees because I want to ensure there are no mistakes in my wording. Your cooperation is appreciated.

Best regards,
Chetan

Hi Chetan,
I hope the below format is of some help to you.
Best Regards
Akhila
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CONDOLENCES ON DEATH OF COLLEAGUE'S LOVED ONE
[DATE]
NAME
COMPANY AND ADDRESS
Dear [NAME],
I was deeply saddened to hear of your [RELATIVE, ex. Mother's / Grandfather's] death. Although I did not know [HIM / HER] well, [HE / SHE] touched on my heart.
I hope that you will accept my most sincere sympathy and condolence. I truly hope that you and your family can gather the strength and courage to endure during this difficult time.
If there is anything I can do for you, please let me know.
Sincerely,
[YOUR NAME]

Dear Chetan,

Given below is the format for a condolence letter:

From: Name Company's name To: Recipient's name

Dear [Recipient's Name],

I am sorry to hear about the sad demise of [relationship]. Please accept our heartfelt condolences for the same. I pray to the almighty that the departed soul may rest in peace and also pray to give enough strength to bear the irreparable loss.

(Sincerely,)

L. Kumar

With great sorrow and grief, we wish to inform you of the sad and sudden demise of our colleague, Mr./Ms. (Name), (Post), (Division). He passed away in the early hours of (Date) in an unfortunate accident. He/She is survived by his spouse, (Name), and (Children). He/She was a native of (Home Town).

He/She had been associated with (Company's Name) since (Date of Joining). His/Her untimely and unfortunate demise has created a big void in our hearts. We have lost a friend and a sincere colleague.

Please join us as we pray to the Almighty to grant peace to the departed soul and give courage and strength to his family in this dark hour as they struggle to bear this tragic loss.

Regards,
HR Department