Hi,
This is the policy that i use in my company. probably this may be of some use to you.
Salary Advance Policy
1.0 GENERAL
1.1 Objective :
To enable employees, draw part of their salary before the pay-day during contingencies.
1.2 Applicability :
All confirmed employees of XXX Technologies Private Ltd.
2.0 Entitlement and Procedure :
- This facility is being provided to employees who avail authorized leave for a period of six days or more with the pay-day falling in between.
- It will also be allowed in exceptional cases where the employee faces a personal emergency / contingency situation. This advance cannot be paid in cases where the need is known or predictable.
- The advance payment will not, in any case, exceed 75% of the net salary paid as per the previous month’s payroll.
- Salary advance will be given only twice in a calendar year with a minimum interval of 2 months between two such payments.
- Recovery of the entire advance will be made from the salary payable for the same month.
- Since salary has to be paid only on the pay-day and this facility of advance payment has been expended only to meet unforeseen circumstances, the department heads will be recommended this only very selectively, on merit basis subject to norms detailed above.
- The application should be submitted to the HR department through the concerned department head. The same would be forwarded to accounts department for payment after duly certified by HR department.