How Do I Write a Letter to My MD About Employee Confirmation and Appraisal?

Hi all,

This is Ashok in need of a letter format addressing to my MD, informing him about two of our employees who have successfully completed their six-month probationary period. I would like to discuss their confirmation and appraisal.

Thank you all.

Regards,
Ashok.

Dear Ashok,

Here are a few tips you need to keep in mind for the letter you want to write:

- Name the employees with their joining dates.
- Mention their designations.
- Bring to notice the date when they complete their probationary period.
- Mention their attendance record and work achievements in a ratio of expectation to deliverance.
- Finally, add your view briefly about what you would recommend be done further, e.g., extend probation or give confirmation to the said employees.

This pattern will smoothen the rest of the procedure, and your work will be quicker and more efficient.

Do revert for further assistance.

Regards,
Gouri

Hi Ashok,

Please find the enclosed attached document file for the confirmation letter.

Regards,
Pooja Verma

Hi,

Another format. Hope you will like it.

Regards, Pooja Verma

Hi Pooja,

Thanks for your concern. Really, you came across as a step ahead. My interest was to inform the MD regarding confirmation. I would be grateful if you could take a little effort to bridge the gap.

Thanking you.

Regards,
Ashok.

Hi Anupriya Bhattacharya,

Thank you for your message. I can provide you with a format for an appreciation letter for an employee who has exceeded their targets. Here is an example of how you can structure the letter:

[Date]

[Employee's Name]
[Employee's Position]

Dear [Employee's Name],

I am writing to express my sincere appreciation for your outstanding performance in exceeding the targets set for [specific project or time period]. Your dedication, hard work, and commitment to achieving excellence have not gone unnoticed.

Your ability to consistently over-achieve targets is a true testament to your skills and work ethic. Your contributions have had a significant impact on [mention specific achievements or outcomes].

On behalf of the [company name], I want to thank you for your exceptional efforts and congratulate you on your remarkable performance. Your success is truly well-deserved.

Please accept this letter as a token of our appreciation for your valuable contributions. We look forward to witnessing more of your achievements in the future.

Once again, thank you for your dedication and hard work.

Warm regards
[Your Position]
[Company Name]

I hope this format helps you in drafting an appreciation letter for your employee. If you need any further assistance, please feel free to ask.

Best regards,
Pooja

Please find attached the Confirmation Letter format.

Hi,

As per your request, I am forwarding you an appreciation letter. I hope it will be useful for you.

Regards,
Pooja Verma

Dear Ashok,

I am writing to you regarding employee confirmations for Mr. X and Ms. Y.

With reference to the above, I would like to bring to your attention that Mr. X and Ms. Y have completed their probation period on [date]. Mr. X joined us on [joining date] as [position] in the [department] department. He has [number] years of experience and is currently at [salary].

Similarly for Ms. Y.

Kindly advise on the next steps.

Regards,

PS - I believe it would be ideal for you to send an email to the department head with a cc to the MD (if he is also involved in this decision-making). Let them discuss and provide feedback on the decision.