Understanding Corporate Conveyance Policies: How Do You Handle Reimbursements?

Dear all,

Please find the details on conveyance policy in corporates. When an employee uses his/her vehicle for Company work, the rate of reimbursement would be as follows:

Two Wheelers: Rs. 2.00 per KM
Four Wheelers: Rs. 4.00 per KM

The above rates exclude parking charges paid by the employees. If employees travel by Auto, they can claim at actuals. Reimbursement will be made against the duly completed form detailing places visited, the purpose of the visit, and the authorization of the HOD.

The completed form for the period from the 1st to the 15th of every month should reach respective departments (Accounts & Finance) on or before the 20th of that month. For the period from the 16th to the 31st of that month, it should reach the respective departments on or before the 5th of the subsequent month. Employees on travel have to submit their claims through HOD by email to the respective departments. Any exception to this requires special approval from HOD.

Regards,
Prashanth
Human Resource

I need details about the conveyance policy. I am working in a software company. Many of our employees need to go outside to clients' support. For that, I need to create a conveyance policy.

Regards,

Lutfun Nahar

Hi Prashanth,

The details you provided are useful, but would be very grateful if you can provide in detail as suggested by Lutfun Nahar also.

Thanks & Regards
Manita Chauhan

Hi,

I have a query regarding the Local Conveyance reimbursement policy. If any employee travels from his residence to our client office and then to our office, then on what basis would we be paying him?