Absconded Employee After 1-2 Days: Do We Need to Send a Termination Letter?

Dear All,

I wanted your advice regarding the below-mentioned scenario: Is it necessary for the employer to send the termination letter to an employee who, let's say, joined and absconded within 1-2 days after joining the organization? Or can the account be closed directly at the organization's end only? What are the legal implications involved, and why is this practice followed?

I am looking forward to receiving some valuable advice from you. If possible, could somebody provide a format for the termination letter as well?

Regards,
Aashima

Dear Aashima,

Firstly, it depends on what is written in the appointment letter. For new employees, it depends on the clause that states the notice period. For example, "You will initially be on probation for a period of three months. During the probationary period of service, your employment may be terminated at any time by either party by giving a seven days prior notice in writing without assigning any reason or on payment/surrender of 7 days gross pay in lieu of the notice period."

Secondly, you should inquire why he/she has absconded. Only then can you issue a termination letter. Furthermore, you can download the sample letter.

Regards,
Hassan