Hi Jyothi,
Payroll is the salary processing system.
Payroll can be seen from two aspects. One is from the HR side, and the other is from the commercial people's side. The HR personnel process the payroll by sending attendance details or, more accurately, Leave Without Pay (LWP) details and other complete information that an employee is entitled to in a particular month.
After receiving these details, the commercial staff begin entering data into the payroll software, initiating the salary processing.
When processing salaries for a particular month, we in HR provide comprehensive LWP (Leave Without Pay) details to the commercial department.
While calculating LWP, we prepare the attendance sheet with the weekly offs. Besides the weekly offs, we check the number of days an employee is absent, how many days they were on leave (cross-referenced with leave applications). If an employee has submitted an approved leave application and the leave is available in their account, we mark them on leave.
However, if an employee has not submitted a leave application or lacks leave in their balance, they will be considered absent for that day, and their salary will be deducted accordingly.
Likewise, if there is a provision to provide extra salary for a specific day if the employee shows up, we calculate one day's extra salary for those present on that day.
I hope this clarifies the process for you.
Regards,
Amit Seth.