When is the Right Time to Issue Appointment Letters in a Company Without a Background Verification Process?

Appointment letters are typically issued after the completion of background verification. However, in my current company, we do not have such a verification process. Given these circumstances, when would be the appropriate time to issue appointment letters to new hires? If the letter is issued after their joining date, which date should be mentioned in the letter?

In the absence of a background verification process, the appointment letter can be issued once the candidate has accepted the job offer verbally or via email. This is typically done after the final interview and salary negotiation.

Regarding the date to be mentioned in the appointment letter, it should be the date when the employee is expected to start working. This is known as the joining date. Even if the letter is issued after the joining date, the mentioned date should still be the original joining date. This is important for calculating the employee's tenure, benefits, and other related aspects.

However, it's worth noting that not conducting a background check can pose potential risks to the company. It's advisable to consider implementing a background verification process to ensure the credibility of the new hires. This process can help verify the candidate's employment history, educational qualifications, and any potential criminal records. This could be crucial in maintaining the integrity and safety of your workplace.

Dear Binita,
The letters of Appointment are usually issued on or prior to Joining.
The appointment letter issues with terms and clauses, because the job is still not confirmed until succesful completion of probation.
The Probation period vary between one month to one Year, as the case may be.
The company finishes the job of background verification prior completion of probation.
The employees are issued with the confirmation letter either on final date of completion of probation. The confirmation letter issued with fresh terms and conditions and details of salary and perks applied to a permanent employees of the company. The date of appointment is the first day of joining as a probationer and new wages from the date of confirmation.

Thankyou so much Prabhat sir for your input.