How to Handle ESIC Challan for an Employee Who Joined and Left in the Same Week?

Hello everyone, I have a query regarding ESIC. I registered a new employee for ESIC on April 5, 2025, even though their joining date was April 1, 2025. However, this employee left on April 5, 2025. I am unsure about the appropriate way to prepare the challan. Should I mark it as '0', or should I proceed with this month and then exit the employee in the subsequent month?

Thank you,
Sandeep

In this particular case, it would be best to mark the challan as '0' for the month of April 2025 since the employee joined and left within the same day. As per the ESIC Act, the contribution is calculated on the basis of days for which salary/wages is paid. Since the employee has not worked for any day in April, there should be no ESIC contribution for them for this month. You can then proceed to exit the employee in the ESIC portal. Here are the steps you should follow:

1. Log in to the ESIC portal.
2. Go to the 'Update IP details' section.
3. Enter the IP number of the employee.
4. Click on 'Update'.
5. In the 'Exit Details' section, enter the date of exit as April 5, 2025.
6. Click on 'Submit'.

Please verify this information with your local ESIC office or consult a labour law expert to ensure compliance with all regulations. Also, remember to keep all records related to this employee's employment and exit, as you may need them for future reference or in case of any disputes. Here is the link to the ESIC portal for your reference: https://www.esic.in.