How Can I Resolve My Ex-Employer's Refusal to Correct My Exit Date, Affecting My Career?

Hello all. I joined a company (xyz) on 18th Jan 2021. On 13th May 2021, I submitted my resignation through the company's portal, and the next day (14th May 2021), I sent back my laptop via courier. I did not serve the notice period and informed my supervisor verbally that I was leaving the organization due to personal reasons. On 12th June, HR contacted me and mentioned that they would deactivate my employee ID. However, they marked 12th June as my last working day instead of 14th May, stating that I was absent and considered it as a loss of pay. They paid me until 30th May and asked for the salary, PF, and bond (2 years) amount of 1.5 lakh back since I had left the organization on 14th May 2021. Despite my request to correct the last working date, my previous employer refused, citing data audit constraints.

The incorrect last working date of 12th June is causing issues for me as I started a new job on 30th May 2021. I am willing to pay the notice period amount, but HR is unwilling to change the date. I visited the Labour Commissioner office (Pune) for resolution, but no one from the company attended the hearing. I am seeking advice on the steps I can take to resolve this issue and ensure it does not impact my career. Thank you in advance.

Can anyone please suggest what I can do to get rid of this issue?

Online Joint Declaration Form Approval

The online joint declaration form should indeed be approved by the employer. However, they are ready to help.

Sending a Legal Notice

Can I send them a legal notice? If I do, how much time will this case take?

You can also mention the exit date yourself online on the Member UAN portal.

Hi, since the incorrect last working date (LWD) is affecting your employment records and PF history, here's what you can do:

Steps to Get the LWD Corrected

Step 1: Try One Last Time with HR (Written Request)

- Since you've already communicated verbally, send a formal email requesting the correction.
- Mention that you're willing to pay the notice period recovery amount but need the correct LWD (14th May 2021) to avoid employment conflicts.
- Clearly state that this incorrect date is causing PF & background verification issues.
- If they still refuse, ask them to provide the official reason for denial in writing (this can help in legal steps).

Step 2: File an EPFO Grievance

- If PF contributions were made based on the wrong LWD, submit a complaint via the EPFO Grievance Portal.
- Select "PF Account Details > Date of Exit Correction," explain the issue, and attach proof (resignation email, courier receipt for laptop return, salary statements, etc.).
- This may pressure your previous employer to take action.

Step 3: Be Transparent in Background Verification

- If your current or future employer questions the dual employment, explain the situation.
- Show proof of resignation (14th May 2021) and highlight that you're ready to settle notice dues but the employer won't cooperate.
- Most MNCs understand when documentation errors happen and accept clarifications.

Do not worry. The reasons are:

1. They paid up to 30th May 2021, which means they have accepted your resignation and considered you were on duty until 30th May 2021.

2. You have not stated your notice period, but there is nothing to worry about.

3. You need not pay any notice period payment as they have not provided anything in writing.

4. Even if they do provide something in writing, please refer to your offer letter and the stated conditions.

5. At most, they may insist on the remaining notice period, which may not hold up in a court of law.

Please continue with your current job without worrying about your past employer. All the best.