Mandatory HR Documents under the Karnataka Shops and Establishment Act
Under the Karnataka Shops and Establishment Act, it is crucial for organizations to maintain certain mandatory HR documents to ensure compliance with the law. Here is a list of essential documents that need to be in place at your organization in Mangalore, India:
📝 Registers
1. Employee Register: Contains details of all employees working at the establishment.
2. Attendance Register: Records the daily attendance of employees.
3. Leave Register: Tracks the leave taken by employees.
4. Overtime Register: Documents overtime hours worked by employees.
📒 Statutory Forms
1. Form D: Register of Employment.
2. Form E: Leave Register.
3. Form H: Fine Register.
4. Form I: Register of Fines.
5. Form J: Register of Deductions for Damage or Loss.
📉 Notices
1. Notice displaying working hours, holidays, and other relevant information.
2. Notice for Equal Remuneration.
📋 Other Documents
1. Appointment Letters: Offer letters or employment contracts for all employees.
2. Salary Slips: Monthly documentation of salary paid to employees.
3. PF and ESI Records: Provident Fund and Employee State Insurance contribution details.
4. Records of Maternity Benefits: For eligible female employees.
5. Inspection Book: To record visits by labor inspectors.
By maintaining these documents diligently, your organization can ensure compliance with the Karnataka Shops and Establishment Act and streamline HR processes effectively. Utilizing HROne HRMS software can further facilitate document generation and management, enhancing overall efficiency in HR operations.