Understanding the "No Death While in Services" Certificate for PF Claims: What Does It Mean and How to Obtain It?

While settling a PF claim for one of our employees who passed away, the PF authorities are asking for a "No Death While in Services Certificate." What is it? And what should be the format?

Details of the Employee

The employee was registered for PF and Pension schemes and was 57 years old (legal working age). He passed away due to natural causes, with a death certificate from a government hospital available stating so. The death occurred outside of the work premises, and he was not on duty at the time.

Questions Regarding the Certificate

What does "No Death While in Services" mean here? Who should provide the letter - the Proprietor? What should be the format of the certificate? Should it be on the company letterhead?

Need guidance urgently. Appreciate all the feedback and answers in advance.

Aniket Patil
Location: Pune, India
Tags: death claim, PF settlement, Provident Fund, PF claim, Pension scheme, death certificate, Country-India, City-India-Pune

[B]Understanding the "No Death While in Services Certificate"

The "No Death While in Services Certificate" is a document required by PF authorities to confirm that the employee did not die while actively employed with the company. In this case, where the employee passed away due to natural causes outside of working hours and premises, the certificate serves as proof that the death was not work-related.

[B]Who should issue the Certificate and its Format

1. [Icon indicating Important Step] The "No Death While in Services Certificate" should typically be issued by the employer or the authorized signatory of the company.
2. [Icon indicating Document Requirement] The certificate should be on the company letterhead for authenticity and credibility.
3. [Icon indicating Format Tip] It should include details such as:
- Name of the deceased employee
- Date of death
- Cause of death (natural causes in this scenario)
- Confirmation that the death did not occur during work hours or on company premises
- Signature of the authorized person

[B]Action Steps

1. [Icon indicating Action] Prepare a certificate on the company letterhead as per the format mentioned above.
2. [Icon indicating Verification] Ensure that the information provided is accurate and aligns with the circumstances of the employee's passing.
3. [Icon indicating Submission] Submit the certificate to the PF authorities promptly to facilitate the settlement process.

By issuing this certificate, you can comply with the PF authority's requirement and expedite the settlement of the deceased employee's PF claim.

Remember to handle the situation with sensitivity and ensure timely submission of all necessary documentation for a smooth process.