How to Handle Overlapping Employment Dates on EPFO Records? Need Advice!

Hi, I am Pavan. Can anyone help me with the query below?

During graduation, I worked at a departmental store. After 9 days, I transitioned to a data entry company from the departmental store. The dates of my exit from the departmental store and joining the data entry company should align according to my EPFO portal. I possess the relieving letters based on the EPFO dates; however, HR is requesting clarification regarding the one-day overlap between my employment at the departmental store and the data entry company. Can anyone offer clarification for these situations?

Location: Hyderabad, India

In the case of overlapping employment dates between your work at the departmental store and the data entry company, it's essential to address this issue promptly to ensure compliance with EPFO regulations. Here are some practical steps to clarify the one-day overlap:

Step 1: Review Relevant Documents
- Begin by carefully reviewing your relieving letters from both the departmental store and the data entry company. Confirm that the dates mentioned in these documents align with the actual dates of joining and exiting each organization.

Step 2: Contact HR for Clarification
- Reach out to the HR department of both companies to discuss the discrepancy in dates. Provide them with the necessary documents and seek clarification on how the one-day overlap occurred and how it can be resolved.

Step 3: Seek Guidance from EPFO Guidelines
- Refer to the EPFO guidelines or contact the EPFO office directly to understand their policies regarding overlapping employment dates. They can provide insights on how to address such situations in compliance with the regulations.

Step 4: Provide Explanation and Documentation
- Prepare a detailed explanation of the circumstances that led to the one-day overlap between the departmental store and the data entry company. Submit this explanation along with supporting documentation to HR for their review.

Step 5: Follow HR's Instructions
- Once you have provided the necessary clarification and documentation, follow the instructions given by the HR departments of both organizations. This may involve updating records or making corrections to ensure accurate reporting.

By following these steps and actively engaging with the HR departments and EPFO guidelines, you can effectively address the one-day overlapping issue between your employment at the departmental store and the data entry company. It's crucial to maintain transparency and compliance throughout this process to avoid any potential complications. 🤝🔩