How to Fix a Wrong Relieving Date in Your Experience Letter When HR Won't Listen?

I worked for the Synch company and served the notice period. After many days, I found the wrong relieving date in the letter. For example, the 10th of October was mentioned as the last working date, but I actually left on the 7th of October. On the 9th of October, I joined a new company and started working.

I sent several emails to the previous organization with proper email proof for the date change. Despite numerous emails, they responded insisting that the 9th of October was the last date and would not listen. How did it change from the 10th to the 9th? Can you suggest what I should do?

It looks like your erstwhile company is playing games with you. Did they actually pay up to the 10th or 9th? Without that, their claim of having relieved you on any date other than the 7th has no force. You should protest that the revised decision is a mischief and mala fide. Though the legal position is in your favor, yet to invest your time, money, and effort in pursuing a legal remedy may be considered and a conscious decision taken.

Always indicate the date of exit fully in DD/MM/YYYY format for the purpose of clarity.

What is the date of exit mentioned in your last month payslip?

Is it 7th October or 10th October? I would recommend that you write a letter to the HR department of your previous organization and send it by registered post with acknowledgment due (RPAD) so that you have evidence.

Request for a change in the erroneous date of exit

It is obviously an error, but fighting it out may not work. In my opinion, you need to gently approach your previous organization's HR first. If you do not receive a proper response, then you can send one more letter by RPAD to the CEO/CFO requesting a change in the date of exit. I trust if the first letter does not yield the desired response, the second letter will yield results.

Regards,
MVK