Understanding ESIC Portal: Which Reason Code to Use for a Month of Absenteeism?

Hello everyone, I have a query and I request you to kindly reply.

Query on ESIC Portal Reason Codes

If an employee is absent for an entire month, what reason should we show in the ESIC portal when filing monthly contributions?

Reason Codes for Absenteeism

There are multiple reason codes available, but which reason code should be used for absenteeism?

Without reason - 0
On leave - 1 (Is this code for ESIC leave or regular leave?)

Please reply.

Regards, manunair

Location: Bengaluru, India

Tags: ESIC portal, Country-India, City-India-Bengaluru

When an employee is absent for the entire month, it is essential to accurately report the reason in the ESIC portal to ensure compliance. In the ESIC portal, the reason code to be used for absenteeism is "0 - Without reason." This code signifies that the absence occurred without a specific reason provided.

Regarding the reason code "1 - On leave," it typically refers to sanctioned leaves such as annual leave, sick leave, or any other approved leaves. If an employee is absent for the entire month without being on any approved leave, the appropriate code to select would be "0 - Without reason."

To maintain accurate records and ensure compliance with ESIC regulations, it is crucial to select the correct reason code based on the nature of the absence. By using the appropriate reason code, you contribute to the transparency and accuracy of the data reported to ESIC.