How to Write a Compassionate Compensation Letter to Nominees After an Employee's Passing

Required Letter Format for Compensation to Nominees After the Death of an Employee

Dear [Nominee's Name],

I am writing to inform you about the compensation that is due to you following the unfortunate passing of [Employee's Name]. We understand that this is a difficult time for you, and we want to ensure that the process of receiving the compensation is as smooth and straightforward as possible.

Please find enclosed the necessary forms that need to be filled out and submitted to initiate the compensation process. If you require any assistance or have any questions regarding the documentation or the compensation itself, please do not hesitate to reach out to our HR department.

We offer our deepest condolences for your loss and hope that this compensation provides some support during this challenging period. Once again, please accept our sympathies, and we are here to assist you in any way we can.

Sincerely
[Your Title]
[Company Name]

Form No. 35

(Prescribed under Rule 100)

Nomination for payment of wages in lieu of the quantum of leave

I hereby nominate Shri .........., who is my .......... and resides at .........., to receive the amount of the balance of my wages in lieu of the quantum of leave not availed of, in the event of my death before resuming work.

Dated this .......... day of .......... 19........ at ..........

Witness

1. Signature

Name

Address

2. Signature

Name

Address

Signature or left thumb impression of the worker

Particulars of worker (such as serial number in the register of adult/child workers, section or department, etc.)

Date:

Subject: Compensation Payment to Nominees - [Employee's Name]

Dear [Nominee's Name],

I hope this letter finds you well during this challenging time. We extend our deepest condolences for the loss of [Employee's Name], who was a valued member of our [Company/Organization] family. We understand that this is an incredibly difficult period for you, and we want to express our sympathy and support.

As part of our commitment to providing financial assistance during such unfortunate circumstances, we are pleased to inform you that the nominees of [Employee's Name] are entitled to receive compensation. This compensation is designed to alleviate the financial burden and provide support to the family.

Compensation Details

Compensation Amount: [Specify the exact amount or method of calculation]

Payment Process: The compensation will be disbursed through [Specify the mode of payment, such as bank transfer or cheque]. Please provide the necessary details, such as bank account information, to facilitate a smooth and timely transfer.

Documentation: Attached to this letter, you will find a list of required documents for the processing of the compensation. Kindly ensure that all necessary paperwork is completed and submitted at your earliest convenience.

Support Services

We understand that this is a difficult time, and we want to offer our support. If you have any questions or need assistance with the documentation process, please feel free to contact our HR department at [HR Contact Information].

Once again, we extend our sincere condolences to you and your family. Our thoughts are with you during this trying period, and we hope that this compensation provides some assistance and comfort.

Please accept our deepest sympathy.

Sincerely
[Your Title]
[Company/Organization Name]
[Contact Information]