Casual Leave Dilemma: How Many Days Off for Employees Completing 240 Days Mid-Year?

Dear All,

In my company, 7 casual leaves are given for a calendar year and are allowed after completing 240 days. If the employee joins the company on January 1, 2023, and completes 240 days on August 31, 2023, then how many CL can we provide to him for that year?

Hi, you need to provide CL eligibility from the date of eligibility on a pro-rata basis.

You may read the leave rule clearly. It may contain some other qualifying conditions like, "you will be entitled to (casual) leave after one year/12 months, provided you have 240 days of working in that one year." Please check and revert.

Your company is providing 7 days of casual leave (CL) for employees serving a calendar year. Therefore, the employee will get 5 days of CL on completion of 8 months, i.e., 240 days, as per the pro-rata calculation.

First and foremost, is whether your company is a Factory or one which is a Shop and Establishment? If it is a Factory, there is no prescription for CL under the Factories Act. Please read Section 79 Annual Leave with Wages. If it's a Shop or Commercial Establishment, Chapter V deals with Leave wherein it is prescribed to grant 12 days of CL and 12 days of SL to be granted for the first 12 months and subsequently the same for successive 12 months period thereafter.

If the employee has joined on 1st January, and CL is based on the calendar year, and the employee is still in service, then the employee is eligible for the full 7 days of CL. As the leave rules have a clause that CL cannot be availed before completing 240 days of work, which he has done by 31st August 23, he can avail the 7 days of CL anytime between 1st Oct 23 and 31st Dec 23.