HI Rongeen,
Creating a simple Excel sheet for maintaining monthly/weekly food subsidiary charges for employees is a great idea. Below is a basic template that you can use as a starting point. You can customize it based on your specific needs.
Excel Template for Monthly Food Subsidiary Charges:
Employee Information:
Employee ID Employee Name Department Position
001 HR Manager
002h IT Analyst
... ... ... ...
Expense Details:
Date Employee ID Meal Type (Breakfast/Lunch/Dinner) Amount (in currency)
2023-01-01 001 Breakfast 10.00
2023-01-01 002 Lunch 15.00
... ... ... ...
Summary:
Employee ID Total Monthly Food Charges
001 =SUMIFS(D:D, B:B, 001)
002 =SUMIFS(D:D, B:B, 002)
... ...
Total Monthly Expenditure: =SUM(D:D)
Pivot Table (Optional):
You can create a pivot table to analyze data further. For example, you can analyze expenses by department, by meal type, etc.
To make it even more user-friendly, you can add drop-down lists for Meal Type and Employee ID columns. This helps in data validation and ensures consistency in data entry.
Tips:
You can use conditional formatting to highlight certain cells based on criteria (e.g., highlight cells with expenses exceeding a certain amount).
You may want to protect certain cells or sheets to prevent accidental changes to formulas.
If you prefer using apps, there are also several expense tracking apps available that allow you to manage and track employee expenses, including food subsidies.. There are apps often come with additional features like receipt scanning, approval workflows, and reporting tools.
Choose the method that best fits your workflow and the level of detail you need for tracking food subsidiary charges.
Thanks