Confused About Employee Exit Dates in ECR and EPS? Need Clarification!

Dear Sir, Please confirm that one of our employees has left his job as we need to update his exit in PF. There is some confusion regarding his exit date because, as per ECR, their contribution was deposited until 28-02-2021 (EPF & EPS both). According to EPS, his exit date is 10-04-2021 as he turned 58 years old. So, I have a question: do I have to update two exit dates as per ECR and EPS or just one?

Please provide your valuable information on this matter.

Thanks in Advance.

Regards, R.K. Chauhan

That means there was a non-contributory period of one month and a few days, right? If the employee was not in service in March and part of April, why were his contributions not paid for these days? If he was not in service, why don't you exit him on 28-2-2021? Was the employee in some other organization after leaving your organization on 28th Feb? If not, you can mark the date of exit from PF also at 10-4-2021, treating the days between 1st March and April 10th as absent for which no salary was paid.

Dear Madhu T K,

He was not in service in March 2021, which is why the contribution was not deposited for April 2021. However, he joined another company on April 12, 2021, which is why it was not updated at that time. May I proceed with his exit by April 10, 2021?

Regards,
R.K. Chauhan

If you are putting 10th April as the exit date, you should have a record that he was in service with you but was absent without leave. His name should be available in the ECR that you filed in April '21, concerning the wage month, March '21. Please check.

Confirmation of Exit Date

Can you confirm one more thing, whether the date of exit given for EPS was auto-generated or was it initiated by you? If it is auto-generated, then you can even exit him on 28th Feb itself.

Dear Madhu T K sir,

In Mar-21, ECR mentioned 31 days as NCP, but in Apr-21 ECR, the name was not mentioned as NCP days. Moreover, the date of exit given for EPS was auto-generated in the portal.

Regards, R.K. Chauhan

OK, then, you can put any date in April 2021. It need not necessarily be the date of retirement since the date of retirement in EPS is auto-generated.