Joining Leave Confusion: How Should Salary Be Calculated for Rejoining Employees?

Hi,

Please provide some information regarding joining leave. Is there any policy for joining leave? If an employee joins on the 19th, goes back on the 21st to serve his notice period, and then rejoins on the 30th, how should his salary be calculated? Please guide me.

Regards,
Poonam

Hi Poonam,

As per the leave policy, a company provides leaves on a pro-rata basis. Therefore, one cannot be given any leave within 2 days of joining. Furthermore, as the individual served their notice period, payment cannot be made for the 19th and 20th as they were still employed elsewhere during that time. It would be advisable to commence their salary from the 30th onwards, following their release from their previous employment.

Additionally, an individual cannot receive payment for the same days from two employers. If any conditions were stated beforehand, to address this, compensation may be provided in different terms after a month of service.

Regards,
Amit Seth.

Hi Poonam,

Amit is absolutely correct; leaves are credited on a pro-rata basis. Another important point to note is that if an employee returns to serve the notice period after joining, it constitutes a case of double employment, which is prohibited. In your and this employee's previous appointment letter, there must be a clause stating that during the course of employment, the employee will not engage in any other activity related to earning profits.

Regards,
Govil Nanda

Thank you for the information. If he has gone for some other work and is not serving the credit period, can we still pay him? He is claiming his salary based on the joining leave.

Regards,
Poonam

Dear Poonam,

If he went out for some other work, then also you can't pay him for the absent period because, according to the leave policy, it is approved on a pro-rata basis. So, after working for 2 days only, nobody may claim for leave.

However, if he has not served his notice period, then with the approval of senior management only, the salary for those days may be credited. But doing so may create a negative impact on the minds of other employees.

Regards,
Amit Seth.