Seeking Clarity on Private Sector Leave Policies: How Do You Navigate Legal Complexities?

Dear Seniors, I would greatly appreciate it if you could send me the relevant links or share your valuable knowledge on employee leave policies in the private sector, in accordance with the law. Our organization is governed by numerous rules and regulations that lack transparency.

Hi Sidarth,

Types of Leave:

Annual Leave/Vacation:
Many organizations provide paid time off for employees to take a break, usually referred to as annual leave or vacation.

Sick Leave:
Companies often have policies allowing employees to take paid or unpaid leave due to illness or medical reasons.

Maternity/Paternity Leave:
Laws may require employers to provide paid or unpaid leave for new parents.

Leave Accrual:
Organizations may have policies on how leave is accrued, such as earning a certain number of days per month or year worked.

Notification and Approval Process:
Companies usually have procedures for employees to request leave, including how much notice should be given. Approval processes may involve managers or HR personnel.

Documentation:
Employees might be required to provide documentation, such as a doctor's note for sick leave or a birth certificate for parental leave.

Leave Without Pay (LWOP):
Some organizations allow employees to take extended leaves without pay.

Thanks

Thank you so much, Raghunath Sir, for your reply. Could you please explain in detail how many days of leave are mandatory to give for each type of leave?

I hope this helps! Let me know if you need further assistance.

Earned Leave

- Exempt Cadre (Management) - 23 days/Year
- Non-exempt Cadre (Workers) - 1 day for every 20 days of working
- Apprentices - As per the Apprentices Act and Rules

Casual Leave

- 7 days/Year (Management & Workers Both)

Sick Leave

- Is part of Earned Leave

Special Leaves or Paid Holidays

- Other than the 3 National Holidays, 4-5 days of leave are notified by a different authority and the organization every year, depending upon festivals and requests of employees (e.g., Diwali, Durga Puja, Vishwakarma Puja, Labor Day).

Types of Leave in Private Companies

Earn Leave/Privilege Leave
This type of leave is planned ahead of time. The leave entitlement is based on a certain number of days worked, for example, one day for every 20 days worked. Days worked shall not include holidays and weekends. The leave balance of EL can be carried forward to the next year. This leave can also be encashed. You can set a limit on the accumulation of EL, for instance, 30 days or 60 days.

Casual Leave
This type of leave is for urgent or unforeseen personal requirements. The number of casual leave days varies from 7 to 12 days in a year. This leave cannot be carried forward to the next year. You can take it as either a full-day leave or a half-day leave.

Sick Leave
This leave is provided on the grounds of sickness or accident. If you avail sick leave for more than two days, you have to produce a medical certificate.

You can also have:

Maternity Leave
This leave is for women only who have worked for 80 days in the preceding 12 months before the expected delivery date. They are entitled to 26 weeks of leave with full payment.

Apart from these, some companies provide paternity leave, higher study leave, etc.

Regards, Sunil Kumar