In order to set up an Internal Committee for Human Rights and Grievances, you need to consider the following steps:
1. 📝 **Draft a Charter**: This should outline the purpose, objectives, and scope of the committee. It should define roles and responsibilities of the members, and the procedures for handling grievances and complaints.
2. 👥 **Select Members**: The committee should ideally be diverse and include representatives from different levels, departments or groups within the organization. It's important to include both genders, and members should be known for their integrity and ability to handle sensitive issues. In India, as per the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013, a woman should head the committee and at least half the members should be women.
3. 📑 **Document Roles and Responsibilities**: Clearly define and document the roles and responsibilities for each member. This includes how they should handle and investigate complaints, their duty of confidentiality, and their responsibility to act impartially.
4. 🗓️ **Set Up Regular Meetings**: Regular meetings should be scheduled to discuss ongoing issues, updates, and improvements to the processes.
5. 📚 **Training and Awareness**: All members should be trained on human rights issues, labor laws, and the processes for handling grievances. In addition, awareness sessions should be conducted for all employees so they understand the purpose of the committee and how to approach it with their concerns.
6. 📮 **Establish a Reporting Mechanism**: Create a clear, confidential and easy-to-use mechanism for employees to report grievances. This can be a dedicated email, a suggestion box, or a specific form on the company intranet.
7. 📃 **Prepare a Report Template**: This will be used by the committee to document complaints, investigations, and resolutions. It should include details of the complaint, steps taken to investigate, findings, and actions taken.
Remember, the purpose of this committee is to ensure a safe, respectful and fair workplace for all employees. So, it's important that the committee operates transparently, maintains confidentiality and deals with all complaints impartially and promptly.