How Long Does It Really Take for Employers to Update Exit Dates in EPF Accounts?

How many days does a company/employer take to update the date of exit of an ex-employee in the EPF account?

Date of exit of an ex-employer or ex-employee?

Depending on the employer, it can take a day to more than a few months. A good employer with a competent Personnel department authorized to use digital signatures will update it the next day. Some employers outsource such activities and may visit the company only once or twice, which can cause delays. However, under normal circumstances, they will update it before uploading the next ECR.

Updating the Date of Exit in the PF UAN Portal

The date of exit can be updated only after 2 months of leaving the service. This means that effectively, you can update it 2 months after your last working day. The system checks this condition by verifying whether there has been a contribution made by your employer in the last 2 months. If no contribution has been made by the employer, it allows you to update the Date of Exit in the PF UAN portal.

Date of Exit in EPF Account

Under which section is it mentioned that the date of exit can be marked only after two months of leaving? It is true that an employee can withdraw the PF accumulations only after two months of leaving, but the employer can exit an employee immediately after their departure. Moreover, if you delay exiting an employee for two months, that employee will not be able to transfer the funds to the new establishment's PF. Therefore, the employer should mark the exit immediately after the actual exit takes place.

Marking an Exit Through the EPF Employee Portal

A member can mark an exit through the EPF employee portal any day after leaving the organization. The previous employer has the duty to approve the same if it is correct as per the records.

The attachment is not a screenshot of the employer portal but of the employee/member portal. The question here was all about how soon an employer should update or mark an exit. This can be done by the employer on the next day itself by logging into his portal, i.e., the employer portal. Simultaneously, if the employer is not granting an exit to an employee, he can "mark exit" through his portal. This action can be taken after a two-month waiting period. The screenshot supports this process rather than the employer's action of exiting an employee.

Now, as to why the employee portal restricts marking the exit for two months: the withdrawal of PF can only be done two months after leaving an establishment, not when joining an organization where the PF applies. If an employee maintains membership with the same UAN but has different PF member IDs (which change with each employment change, while the UAN stays the same), this question would not have arisen.

Dear All,

Please find attached the Specimen-EPF Exit Document from the Employer Portal. Employers can enter the date of exit in the EPF Employer Portal, which can be the present date or a previous date. If an employee's date of exit is on 15/09/2023, the same can be entered in the Portal from 15/09/2023. A future date of exit cannot be entered.