Struggling to Get My Resignation Accepted and Relieving Letter Issued – Need Advice!

Hi, I have a question about HR policy or the role of a senior person who influences HR in any case that shows the inability of HR in the organization.

I resigned from my last company (a Broadband Company in Punjab) in mid-May due to some medical problems and was not in a position to serve the notice period, i.e., 3 months as per the company policy. According to the appointment letter, there is a 15-day notice period for the probationary period and 3 months after the confirmation letter, which I have not received during my 1 year and 8 months of service.

To date, I have not received any acceptance of my resignation email from my superior or from HR. I have also returned all company assets and submitted the necessary forms, but have not received any communication or acceptance for these actions.

For the last 3 months, I have been approaching HR and my reporting manager to provide a relieving letter or acceptance email so I can present it to my current employer, as they require this documentation. I joined a new organization in August and also need the Date of Exit for PF transfer purposes.

I would appreciate any help and suggestions in this regard.

Thanks.

**Location**: India

relieving letter, resignation acceptance, rude behavior, PF transfer, confirmation letter, reporting manager, appointment letter, Country-India

Understanding the Situation
It is crucial to address the issue of not receiving a relieving letter and resignation acceptance promptly to ensure a smooth transition to your new employment and facilitate PF transfer. Here are practical steps you can take to resolve this matter:

1. Review Company Policies and Applicable Laws
- Refer to your employment contract, appointment letter, and company policies regarding resignation procedures, notice periods, and relieving letter issuance.
- Familiarize yourself with the relevant labor laws in India, such as the Industrial Employment (Standing Orders) Act, to understand your rights as an employee.

2. Formal Written Communication
- Draft a formal written communication addressed to HR and your reporting manager, reiterating your resignation date, the return of company assets, and the request for a relieving letter and acceptance of resignation.
- Clearly outline the urgency of the matter for PF transfer purposes and your current employment requirements.

3. Follow Up and Document
- Follow up on your written communication through email or registered post to create a documented trail of your efforts to obtain the necessary documentation.
- Keep copies of all correspondence and communication related to this issue for future reference.

4. Seek Assistance from Labor Authorities
- If the company continues to disregard your requests, consider seeking assistance from labor authorities or legal counsel to intervene on your behalf.
- Labor authorities can help enforce your rights and ensure compliance with labor laws regarding relieving letters and resignation acceptance.

5. Stay Professional and Persistent
- While advocating for your rights, maintain a professional demeanor in all interactions with the company's HR and management.
- Be persistent in your efforts to obtain the required documentation, emphasizing the importance of timely resolution for your career progression and financial matters.

6. Consider Alternative Solutions
- If all attempts to obtain the relieving letter and resignation acceptance prove futile, explore alternative solutions such as explaining the situation to your current employer and providing any other supporting documents in lieu of the relieving letter.

By following these steps and seeking appropriate guidance, you can navigate the situation effectively and ensure that your rights as an employee are upheld in accordance with the relevant laws and regulations.