Employee Absence and Absconding: What Letters Should HR Issue in This Situation?

If an employee is absent and suddenly absconds, what letters can be issued to the employee?

Thank you.

Need to send the notice for not reporting to duties, followed by show cause notices after 10 days. If the employee still does not report, then send the termination letter with settlement, if any.

Handling Employees Working Elsewhere

If the employee is working elsewhere and you have a record, issue one show cause notice followed by a termination letter.

Hi, you need to follow the disciplinary process. Try to reach the employee through alternate options like: 1) through email, 2) alternate emergency contact number if taken at the time of joining.

In case of no response, serve a warning letter through Registered Post with Acknowledgement Due (RPAD). The warning letter should be dispatched to both the personal and permanent address as available in the personal file.

Provide a sufficient time frame for the employee to report back. Wait for the RPAD Acknowledgement due. Check whether it is signed by the employee or others.

Proceed with the termination process if the employee fails to report back even with the sufficient time frame provided.

Keep a copy of all communications in the personal file of the employee.