Is it Mandatory to maintain a manual Wages Register in Kerala

Hi

Is it Mandatory to maintain a manual Wages Register, if we are disbursing salary through bank.
We also issue a wages slip to every employee. We do have bio metric attendance but still maintain a
manual muster roll. We are from Kerala

An expert opinion in this regard will be highly appreciated.

Soft forms of the registers can be kept but only with the approval of the competent authorities. For that you have to submit the printouts of the attendance register, wage register, pay slips etc and ensure that these soft forms have all the information required as per the forms in the relevant Acts. If the authorities find that the information are available, then they will allow you to discontinue the hard copies. The authority to approve it is Labour Commissioner, Trivandrum.

However, most of the establishments in Kerala do follow soft forms. The Inspectors are not that strict over these things now a days but so long as Attendance Register is available, they will not put any query. At the time of inspection you can show him the soft copies of payslips, payroll etc.

Hi

Thanks for an Immediate reply. We did show them (Labour enforcement) the soft copies but they insist to maintain Hard copies of the same and served a notice... hence this question.

True. He has the authority to require you to maintain hard forms of registers but he can excuse you also. it depends on the attitude of the Officers.