Handling Immediate Resignation: How Should I Respond and What Steps to Take Next?

Dear Seniors,

Thank you for the guidance you provide every time.

I am forwarding an email received from one of the employees:

Dear Sir,

Please accept this letter as formal notification of my resignation from my position at [Company Name], effective today.

I appreciate the opportunity to work in this role and have enjoyed the learning experiences, responsibilities, and respect gained during my time here, which I will carry forward in my career.

Please let me know if there is anything else I can assist with during this transition.

I wish the company continued success and hope to keep in touch in the future.

Sincerely, Thank you so much...

There are certain clauses in the company's appointment letter that I would like to highlight:

1) Since the employee has not specified their last working day, should I clarify this via email? Our notice period is three months, and if the employee leaves immediately, they would owe the organization three months' salary.

2) What additional clearances and information should I provide beforehand to ensure a smooth process?

Is there anything else I should communicate to the employee?

I kindly request guidance from senior authorities on this matter.

Employee Separation Process

Call the employee and brief them about the separation process, including a 3-month notice and any other requirements. First, find out the employee's plan regarding the notice period. If they plan to serve the notice period, conclude the session formally. However, if the employee is reluctant to serve the notice period, explain the importance of the notice period and its requirements. If there is a buyout option, explain it to the employee if they request immediate relief. Caution the employee about the future background verification process and ensure they understand the importance of the notice period.