Designing an Organization: What Should HR Manuals Include for Success?

Hi All,

Can anyone suggest what things should be covered when designing an organization, such as HR manuals and their contents?

Regards,
Vijay

Dear Vijay,

You could go through the contents of the HR Manual:

Org Structure

General HR Policies:
- Recruitment Policy
- Training & Development Policy
- Performance Appraisal Policy
- Leave Policy
- Travel Policy
- Local Conveyance Policy
- Mobile Policy

You could also include other HR Policies that your organization follows. Additionally, please provide details on:
- Induction for New Employees
- Probationary Period
- Office Hours
- Lunch Period
- Break Periods
- Permission during Work Hours
- Personnel Files
- Personal Data Changes
- Dress Code
- Employment Termination
- Safety
- Health Related Issues
- Insurance on Personal Effects
- Supplies; Expenditures; Obligating the Company
- Expense Reimbursement
- Parking
- Visitors in the Workplace
- Absence without Notice
- Sexual Harassment
- Telephone Usage
- Public Image
- Smoking
- Substance Abuse
- Internet Usage

Hope this will help you out.

Cheers!

Madhuri Mattam

Dear Madhuri Mattam,

Hi, it's nice to see the content. Thank you for the valuable information. Can I ask you something? Could you suggest a name for the suggestion plan that I am implementing in my organization? This plan will allow employees to send suggestions to improve aspects such as the work environment. Please help.

Regards,
Vijay

Hello friend,

Regarding uniqueness - after a good amount of thinking and asking for suggestions from at least 5 to 10 people in the organization - some of whom have joined recently - your design will surely be unique.

Look at the HR manual from a user's perspective - what an employee would like to have as a ready reference, what matters to him, what is relevant to him in performing his role, what information will strengthen his/her work - prepare a list of contents and discuss with colleagues from HR, other departments, and also some seniors to finalize.

Any manual generally evolves with time, so do not attempt to be a perfectionist - as soon as you reach an adequate level - just release it. After about a year, you may like to revise/improve.

Generally, the manual will contain - Company Mission, Vision, Brief History, HR Policies and Service Conditions, and Rules, etc.

Regards,
Nishikant