How to Handle an Employee Requesting Salary Without Completing Notice Period?

Hi, Please help me. I want to write an email to an employee who has not served his notice period and is asking for his salary. According to company policy, an employee should serve a 2-month notice period. However, I negotiated with him to serve a 15-day notice period. Unfortunately, he called after many days and said he is not coming and requested his salary to be paid. Kindly assist me in drafting the email.

Hi,

Is a 2-month notice period already mentioned in the appointment letter? If the 2-month notice period clause is already included in the appointment letter, then you can ask the employee to serve the proper notice period as per the terms and conditions agreed upon by the employee. If the employee is not reporting to the office after resignation, then you need to send a letter to him through "Registered Post With Acknowledgement Due" (RPAD).

Through RPAD

Warning letter without prejudice

Dear ______,

Ref: Your resignation letter dated

In your resignation letter dated ___, you submitted your resignation. During the discussion you had with the management representative, you were advised to serve the proper notice period as per the terms and conditions of your employment. However, you are not reporting to duty effective from ____. Your actions are considered serious misconduct as per the rules and regulations of this organization. By staying away from duty without sufficient cause, reason, or information, you have grossly shirked your responsibilities, acting in a manner prejudicial to the interest of the organization.

You are hereby directed to report to the office on or before ___________ and to serve a minimum notice period of 15 days as per our telephonic discussion on _______. Failing to do so will lead us to proceed with disciplinary action as deemed fit by law.

For _______

Authorized Signatory