In ISO 9001:2015, the master list of statutory and regulatory requirements is a crucial document that organizations use to ensure compliance with relevant laws and regulations. Here is a practical guide to creating this document:
Creating the Master List of Statutory and Regulatory Requirements
- Reference Act: Start by listing the specific acts or laws that are applicable to your organization based on the industry and location. For example, in India, you would include acts like the Factories Act, Minimum Wages Act, Employees' Provident Funds and Miscellaneous Provisions Act, etc.
- Reference Code and Dated: Alongside each act, mention the reference code or number that uniquely identifies the law. Include the date of enactment or the latest amendment to track the version of the law you are complying with.
- Valid Till: Indicate the validity period of each law or regulation to ensure timely updates and compliance with the latest requirements. Regularly review and update this section to stay compliant.
- Remarks: Use this section to add specific notes or details related to each law, such as key compliance requirements, reporting obligations, or any significant changes that may impact the organization.
Maintaining the Master List
- Regular Review: Set up a process to review and update the master list regularly, especially when there are amendments or new regulations introduced. This ensures that your organization stays compliant at all times.
- Cross-Referencing: Ensure that the master list is cross-referenced with other internal policies and procedures to guarantee alignment and consistency in compliance efforts.
- Training and Awareness: Train relevant stakeholders, especially HR personnel, on the contents of the master list to enhance understanding and adherence to statutory and regulatory requirements.
By following these steps and maintaining an updated master list of statutory and regulatory requirements, organizations can demonstrate their commitment to compliance and mitigate the risk of non-compliance issues.