How to Address a Candidate's No-Show on Their Scheduled Start Date?

Subject: Reminder Regarding Failure to Report to Office on Joining Date

Dear [Candidate's Name], I hope this message finds you well. We wanted to bring to your attention that you did not report to the office on your scheduled joining date. It is crucial for all new employees to adhere to their agreed-upon start date to ensure a smooth onboarding process and integration into the team.

We understand that unforeseen circumstances may arise that could prevent you from starting on time. However, communication is key in such situations. If you are facing any challenges or need to discuss a new start date, please reach out to us as soon as possible.

Please note that consistent attendance and punctuality are essential expectations for all employees at our organization. We value professionalism and accountability in our team members and believe that open communication is the foundation of a successful working relationship.

If you have any concerns or require further assistance, feel free to contact us. We are here to support you during this transition period and ensure a positive experience as you join our team.

Thank you for your attention to this matter.

Warm regards
[Your Position]
[Company Name]

Hi, If you are in the process of issuing an offer letter to candidates, please add a line stating that "if you fail to report to the office on or before ______, your offer letter stands canceled with immediate effect." If this statement is not included in the offer letter, please send an email to the candidate as follows:

Dear _____,

With reference to your job application dated ___ and the subsequent interview that took place at our office on ___, we are pleased to inform you that you have been selected by us. It is mutually agreed between us that you will report for joining on ___. However, as committed, you failed to join us on ___. You neither reported for joining nor provided any information regarding the reason for not joining on the stipulated date. Therefore, under the aforementioned circumstances, the offer letter/appointment letter dated ___ issued to you stands canceled with immediate effect.

Mr. / Ms. ___________

This refers to the offer letter bearing number ______ dated _______. Your date of joining was _______; however, you did not inform us of the cause for not joining on _______.

In this connection, you are required to join on _______ without fail. Otherwise, your offer letter will stand canceled with immediate effect. No reminder shall be given in this regard.

XYZ
Asst. Manager - HR