How Do Hotels Decide Days Off? Clarifying Attendance Systems and Employee Entitlements

Dear senior, Please find the attachment. I have one doubt regarding the attendance system in the hotel industry.

Attendance System in the Hotel Industry
Some hotels provide days off based on the number of working days. For example, if an employee works:
- 6 days, they receive one day off
- 12 days, they get 2 days off
- 18 days, they have 3 days off
- 24 days, they are entitled to 4 days off
- 26 days, they receive 5 days off (if 5 days off are fixed in the month as per days)

The attendance system varies among hotels and can be subject to dispute. Please refer to the attached file for my query on what attendance should be and how many days off can be given to employees based on the attached attendance. Kindly clarify the attendance system for the hotel industry.

Fixed Days Off in a 20-Day Attendance Period
If days off are fixed, there may be instances where 5 days off need to be given in a 20-day attendance period. How should we address this issue? Kindly clear my doubt if you understand my problem.

You need to understand one thing clearly: an employee has to work for six continuous days in a week to get a paid day off; otherwise, it will not be paid. In your worksheet, the employee continuously works for six days only in the week starting from the 16th of the month. For the rest of the weeks, the employee has not fulfilled the criteria.

There is no relation between the actual number of days present and days off. In a week, after 6 days, one day off is standard as per laws. In 6 days, an employee may have all days as Leave Without Pay (LWP) or 2/3 days as LWP, but it has no relationship with the day off.

S K Bandyopadhyay (WB, Howrah)
CEO-USD HR Solutions
[Phone Number Removed For Privacy-Reasons]
[Email Removed For Privacy Reasons]
[Email Removed For Privacy Reasons]

You mean six days of continuous work, and then he will get a day off?

Hi, As per the attached sheet, you have a fixed week off every Monday. In a month with five Mondays, the number of week offs should not be confused with the days we are present for work or absent from work. According to the law and standard rules, there should be 6/7 working days, where LP/LWP should not be associated with our weekly offs or fixed offs.

Mam, finally, what would be the attendance, and how many days off will be added as per the attachment?

Weekly Off as a Statutory Requirement

Weekly off is a statutory requirement for all persons not working on daily-rated wages. The organization must keep the workforce happy at all times to retain them for a longer period. The calculation system should be understandable, simple, and satisfactory for both employees (recipients of salary/wages) and employers (payers of salary).

Our Experience as Hoteliers

We are hoteliers and faced the same issue in the early years of operation. Therefore, we devised a method as follows:

IF LWP - Leave with Wages

- Number of Days in a month: 31
- Number of Sundays: 5
- Number of Working Days: 26
- Number of Days worked: 20
- Number of LWP (Leave with Wages): 6

Say the monthly salary is Rs. 26,000/- per month. Per working day salary = 26,000 / 26 = 1,000

Then the employee shall be paid (20+6) x 1,000 = 26,000/-

IF LWP - Leave without Wages

- Number of Days in a month: 31
- Number of Sundays: 5
- Number of Working Days: 26
- Number of Days worked: 20
- Number of LWP (Leave without Wages): 6

Say the monthly salary is Rs. 26,000/- per month. Per working day salary = 26,000 / 26 = 1,000

Then the employee shall be paid (20+0) x 1,000 = 20,000/-

This method covers proportionate weekly off for the number of days worked, irrespective of continuous or intermittent working. Both the employer and employee are happy as the system is understandable by both, and the calculation part is very easy.

Regards, Jawaharlal Moondra