How Do I Write a Warning Letter for a Security Guard Sleeping on Duty? Need Advice!

Dear Sir, Please let me know how to draft a warning letter to the security agency regarding their guard who is sleeping during duty hours. This issue poses a significant threat to the company's security. Kindly suggest and advise.

Dear Sir, Please let me know how to draft a warning letter to the security agency regarding their guard who is sleeping during duty hours. This issue poses a significant risk to company security. Your suggestions and advice would be greatly appreciated. Kindly suggest and advise.

Dear Sir, Please let me know how to draft a warning letter to the security agency regarding their guard sleeping during duty hours. This is a significant issue that impacts company security. Kindly suggest and advise.

Hi, Please refer to the following. You haven't provided the full details. Based on your narration, the draft below is made. You may edit it as per your requirement.

To

Dear Sir/Madam,

Ref: Contract of Agreement for deploying security dated_____

We have entered into a Contract of Agreement with your Security Agency for deploying security guards to guard our office premises. We had chosen your Agency with the hope that your Security Guards are highly trained and proficient to guard our premises. To our dismay, the Security Guard Mr._____ who was posted by you was found sleeping during duty hours. As you should be aware, Security Guards on duty should be very alert and should safeguard the office premises from trespassers or any third party entering the office premises with malicious intentions.

Now you are hereby required to replace the above security guard with a well-trained and efficient guard within____hours, failing which we will be constrained to cancel the contract dated_____

Acknowledge receipt

for______

Hello, Subject: Found Sleeping During Duty Hours I am writing this email to inform you about our complaint regarding the security guard you have deployed to our company. The security personnel have been found sleeping while on duty, displaying a high level of carelessness. This situation reflects poorly on the overall management. We have attached photo evidence for your reference. Furthermore, discussions are ongoing within the management regarding the necessary strict actions to be taken in response to this issue. Kindly provide justification for this incident. Also, please arrange for an immediate replacement for the security guard in question.

Thank you.

Members have shared their thoughts on the letter written to the Agency. Kindly also consider:

1. The letter should be sent by speed post, and the receipt should be kept on record. Send a scanned copy of the letter by email as well.

2. Kindly check the contract - there is generally a penalty clause included for such instances.

3. Attach photo or video proof if available.

Regards, Col. Suresh Rathi