Struggling with ECR Filing? How to Correct Pension and PF Contributions Online Without Office Visits

Hello, For one of our employees, pension contributions will not apply as he has more than INR 15,000 in his first employment. He joined our company, and we are contributing the employer's share in both pension and PF erroneously, without encountering any errors during the filing process. The employee now requests to transfer the pension portion to the PF portion, and we have applied to the PF office for this correction.

After several reminders and visits to the PF office, they have instructed us to file necessary arrear ECRs online towards the employer's share of Provident Fund contributions for the specified period and generate challans month-wise. Additionally, they requested the submission of soft copies of the arrear months' ECR and challans.

My concern is that we have already paid the employee and employer portions while filing the original returns. Now, they are asking us to generate challans with arrear ECR, indicating a double payment. Please guide us on how to proceed further and explain how to correct the employer portion (pension and PF) online without physically visiting the PF office.

To correct the employer portion (pension and PF) online without visiting the PF office, follow these steps:

- Review the Arrears Request: Ensure you thoroughly understand the specific arrears request from the PF office. This includes the period for which arrears are being requested and the exact components that require correction.

- Access the PF Portal: Log in to the PF portal using your establishment's credentials.

- Generate Arrear ECR: Navigate to the relevant section on the portal to generate the arrear ECR for the employer's share of the Provident Fund contributions. Input the correct details as per the PF office's instructions.

- Create Month-Wise Challans: Generate challans month-wise as per the arrear ECR details. Ensure the challans reflect the corrected employer's share for the specified period.

- Submit Soft Copies: Following the PF office's directive, submit soft copies of the arrear months' ECR and challans through the portal.

- Double Payment Clarification: If you believe that double payment is being requested erroneously, communicate with the PF office to seek clarification. Provide necessary documentation and details to support your query.

- Document all Communications: Maintain records of all communications, submissions, and transactions made on the PF portal to track the correction process accurately.

By following these steps, you can correct the employer portion (pension and PF) online as requested by the PF office without the need for physical visits.