Need Help Writing a Letter to Request Employee Transfer to a New Location?

How to write a letter to an officer to depute an employee to another location?

To [Officer's Name],

I am writing to request the deputation of an employee to another location. The employee in question, [Employee's Name], has been selected for an assignment that requires their presence at [Location]. This assignment is crucial for our operations and aligns with the employee's expertise.

I kindly seek your approval for the deputation of [Employee's Name] to [Location] for the specified duration of the assignment. Please let me know if any further information or documentation is required to facilitate this process.

Thank you for considering this request. Your support in this matter is greatly appreciated.

Sincerely,
[Your Name]
[Your Position]
[Your Contact Information]

Hi, If the employee is moved to another location on a temporary basis, then it is called deputation. If the employee is moved to another location on a permanent basis, then it is called a transfer. Hope you are planning for deputation only.

Deputation Letter

Dear,

Due to the exigencies of the project/work requirement, you are being deputed to _____ from ___ to ___. You will report to ______.

All other terms and conditions of your initial appointment not covered in this letter will remain.

Kindly sign and return the xerox copy of this letter as a token of your acceptance and acknowledgment.

Thanking you,

Yours faithfully,

For________

Deputation Allowance

Some companies will pay Deputation Allowance for deputed employees as per their grade entitlement until the completion of the deputation period. If your company is paying Deputation Allowance, then you may mention it in the deputation letter: "You will be eligible for Deputation Allowance as per your Grade entitlement until the completion of the Deputation period."