Curious About HR Duties in Schools? Let's Discuss What They Entail!

Hi all, I am rejoining this portal after so many years. I would like to know the HR duties in a school. Please revert to me with the details.

First of all, do you know why you were recruited? What was informed to you during the interview? You would have been briefed on your role and responsibilities during the recruitment process. You have not mentioned the type of school you have joined—whether it is a Nursery and Primary school or a Delhi Public School type, as HR roles vary depending on the size of the institution.

Assuming it is a large school, your job role may involve attendance management of teaching and non-teaching staff members, sourcing and recruitment of staff, performance monitoring, career growth, promotions, and organizing employee engagement activities. The scope is vast, but what you are allowed to do will depend on your management.

Teaching staff sometimes leave the school after a short period if they find their work monotonous. In such cases, you will need to coordinate with the Principal or Dean to create a positive working environment. The success of this endeavor lies in your hands. If interested, consider me as your consultant.

Best wishes

Dear Citehr Member Ms. Lavanya,

A broad outline has been given by N.K. Sundaram. Kindly refer to the job description/charter of duties and appointment letter given to you. If no duty list has been provided, then you have to prepare a draft duty list and get it approved by the Principal/Manager of the school. The level and size of the school are the most important factors that will determine the duties of the HR Department. In some organizations, the HR Department is also responsible for managing the staff salaries. It is also crucial to mention that the HR Department must prepare, maintain, and update the job descriptions/charter of duties for both teaching and non-teaching staff of the school. For more details, you can contact me via phone or email.

Regards, Chandra Mani Lal Srivastava Master Consultant [Phone Number Removed For Privacy-Reasons] [Email Removed For Privacy Reasons] New Delhi/Tuesday/08.11.2022/10:17 am

Congrats on being part of the HR Department in a school.

1. The HR person is integral to the school hierarchy, from employees like Watchmen/Security to the Head Master/Principal or School Director.
2. Obtain a copy of the school bylaws created by the management, if available.
3. Draw an "ORGANIZATION CHART" that includes everyone within the organization, where each box represents a position, including the students who are part of the structure.
4. Develop an employee chart under each group and sub-group as per the organization chart.
5. This approach helps gather details of every employee in the school and their roles in its operations.
6. Despite the above, do not neglect the primary responsibilities of attendance and payroll management, which are essential daily activities.
7. Obtain employee details from the attendance register to ensure the monthly payroll process is not disrupted.
8. As a new HR personnel, it may take some time to familiarize yourself with the current employees on record.
9. If there is a system for maintaining files for each staff member, review it and understand the updating process.
10. Once you have assessed the existing resource structure, identify areas where improvements are needed.
11. HR plays a crucial role as the bridge between the management and employees, including teachers and other staff members.
12. Every employee, including the school watchman, should be considered part of the workforce.
13. In addition to human resources, your responsibilities include ensuring facilities for staff inside the school and for external roles like Watchmen/Security.
14. Study the behavior of each employee, including teachers, based on past incidents and the actions taken by the school management.
15. Building and maintaining healthy relationships are essential.
16. Regular meetings with the management, principal, or managing committee are crucial for addressing various needs such as recruitment, temporary staff during leave periods, and retirement replacements.
17. Ensuring health and emergency facilities for student welfare is also part of HR's responsibilities to guarantee their safety and well-being while on campus.
18. Maintaining accurate attendance records, whether through biometric systems or physical records, is essential to track student presence.
19. Strict rules apply to student movements during school hours, including detailed registers for various scenarios.
20. Proper documentation is necessary for any student leaving the school premises during emergencies.
21. Gate registers should document untimely entries or exits, including vehicle details.
22. Gate passes from the school management are mandatory for such circumstances.
23. Even teachers and the principal should follow the register protocols as role models for the system, which HR should also adhere to.
24. Understanding government and management rules regarding employee leave and other policies is essential, requiring regular updates and coordination with other departments.

The subject is vast, and efficiency comes with hands-on experience in the role.