Extending Probation Beyond 6 Months: What Are Your Options When Improvement Is Needed?

Can we extend the probation period of employees beyond 6 months? Actually, as per our company policy, the probation period is 3 months. If employees still need improvement, then in that case, it will be 6 months. Now, one of our employees had a probation period of 3 months. As his performance was not satisfactory and still needs improvement, his probation period was extended by 3 more months. He has now completed his probation period of 6 months. However, his line manager states that he still needs improvement. Can we extend it again in this case?

Can we extend the probation period of employees beyond 6 months? Actually, as per our company policy, the probation period is 3 months. If employees still need improvement, then in that case, it will be 6 months. Now, one of our employees had a probation period of 3 months. As his performance was not satisfactory and he still needs improvement, his probation was extended for an additional 3 months. He has now completed his 6-month probation period. However, his line manager still says he needs improvement. Can we extend it again in this case?

Hi, What was mentioned in the appointment letter regarding the probation clause? In general, in cases of unsatisfactory performance during the probation period, the same can be extended. However, the employee should be informed both orally and in writing with a probation extension letter explaining why their probation is being extended.

The probation period is not extended time and again and is subject to the policy/rules in this regard. Many organizations specify that probation can be extended only twice, and that too for a period of twice the original probation. This period is more than sufficient to prove one's worth to the organization, and if one fails, then the result is a loss of service.

You may check the position with your organization. In case there is no such provision, then you may extend the probation, making it clear that this is the last time, and failing which the employee will not be retained in service.

You can extend the probation period for another 3 months with a caveat that in case of no improvement in job performance, he will be shown the exit door. You can issue a letter conveying this in a polite but assertive manner.

First, you must check what is in your company policy regarding the probation extension. Why are you trying to extend it after 6 months? Take time to review the performance of the candidate using tools like the 9-box grid method or the performance management system. Continue to reject and extend probation as per the metrics decided in the probation confirmation module.

Reform the questions using AI Suggest

Reform the questions using AI Suggest within seconds before you start the probation period for a newly hired person to avoid these situations later on, even after 6 months. Check if your players are star players or not using the 9-box grid module later on after 6 months to review their performance and potential holistically. Convey the message to them for taking the right action based on the evidence, which is also a systematic and streamlined trail of their billable hours on the HRMS software like uKnowva. This will streamline your process, and you will not worry about whether to extend someone's probation or not.

Hello, you can issue a warning letter for "poor performance" as his/her performance is not satisfactory. Additionally, you can extend his/her probation period, but not repeatedly. If the performance remains unsatisfactory after the extension, you can terminate the contract.