How Do I Inform Employees About the New Leave Approval Process Effectively?

Can anyone please help? I want to write an email to employees informing them that if anyone is planning to take leave from next week, they should inform both HR and their manager in advance. If leave is not informed in advance, it will not be approved.

Hi, Dear Employees, Henceforth, if you are planning to take leave, please plan it well in advance and obtain approval from your reporting manager well before the start of your leave. Providing advanced notice helps us to organize work in your absence. Last-minute leave requests will not be approved, except in genuine cases. Your cooperation is greatly appreciated!

Also, you should write the clause of your approved standing order or company policy for leave management so that everyone is aware of it. After that, you can proceed with the action (deduction or any other action mentioned in the rules).