Need Help Crafting a Gentle Yet Firm Warning Email for Late Employee Log-ins

Hi Everyone, I am required to send a formal but soft warning email to employees regarding their late log-ins. However, I am having trouble paraphrasing the correct sentences and would appreciate some help from your side. Below is the format. Please guide me on how to write it properly. We typically count half-day LOPs, resulting in 2 days deducted from the monthly allowance.

Formal Warning Email for Late Log-ins

Dear Karishma,

You arrived late to the office on the 14th, 15th, and 16th of September. Since there was no email approval from your manager, a half-day LOP will be applied for the 16th of September.

As per our previous communication, any late log-ins must be approved by the respective managers via email. In case of an emergency, please call and notify us through email.

Consider this letter as your official final warning.

Kindly note that there will be a maximum of 2 warnings per month, and we will not send any further emails after the second warning.

Thank you.

It's urgent, so I would appreciate quick feedback.

Dear Karishma, We wish to remind you that, as per our earlier email, any employee logging in late should have approval from their respective managers through email. If it's an emergency, then you may call and inform us by email. You punched into the office late on the 14th, 15th, and 16th of September. There was no email indicating that your manager approved the same, and therefore, a half-day loss of pay (LOP) will apply for the 16th of September. Please avoid late punch-ins to prevent loss of pay. Also, please note that we are not obliged to send warning letters, and the deduction will henceforth be automatic.

Regards,