Curious About Form 5A? Let's Break It Down Together!

What is Form 5A?
Please let me know briefly.

Hi, Employee Form 5A is an internal document for establishments or companies registered under the Employee Provident Fund scheme. It is a monthly report on new employees who have joined the establishment. Every employee should join the EPFO scheme, and Form 5A tracks the records of new employees and their PF details.

Submitting EPF Ownership Details
Submit your EPF Ownership Details through the online PF portal.

Form 5 and Form 5A are different. Form 5 is correct, as V.M. has said, but Form 5A is the proof that shows who is responsible for the payment of contributions to the PF. As stated by Prem Chanda, it is a document of ownership. It does not necessarily need to contain the name of the actual owner of the establishment but should include the person responsible for the recovery of PF dues and payment of the same to the EPFO. In case of default, the EPFO will initiate legal action, including prosecution, against the person named in Form 5A.

Obsolete Forms After ECR Implementation

Now, Form 5 and other forms are obsolete by the department after the ECR came into effect. Previously, the following forms were used:

- Form 2: Nomination and declaration, now covered by Form 11
- Form 5: For new joining
- Form 9: Information regarding employees covered under the EPF Act, with authorized signatory sample signature to be sent to the department, now covered by the digital signature
- Form 10: For leaving employee details
- Form 12 A: Monthly return
- Combined Challan for Account no. 01, 02, 10, 21 & 22
- Annual Return Form 3A & 6A along with dues and deposit statement

But now all the aforementioned forms are not in use.

Form 5A: Return/Document of Ownership

Form 5A is a return/document of ownership. Whenever there are any changes in ownership, they should be sent to the concerned department. Now, you can also send this information online. Form 11 is a declaration form.