Draft circular on informing office timings to staffs

Dear All,

Can anyone of us please share with me a draft circular on informing office timings to staffs? This is to circulate among our staffs appointed at our new branch in another location.

I have prepared a draft. Will be helpful if the same is modified in a better way.

Please help.

Thanks
Meera

You can also mention that the employees can avail lunch recess for 30 minutes during the duty time every day in consultation with the respective in charge of the departments.

You can consider putting effective date of implementation of office timings, else you can add
"with immediate effect". Duty time and break time should be mentioned separately.

When the circular is issued from the desk of Head-HR (through ED), then the signing
authority shall be Head-HR and not Executive Director

If you want to make a change, it should probably be as below (or it can go as it is)

This is to inform all our staff member that, the timings for each of the following functions at __________ Center will be as under with effect from ***** (Date). The staff members working for each of the departments must be at their designated work places by that time. You are all requested to strictly follow the timings so as to maintain discipline and to ensure customers are not inconvenienced.

(You can add if you want:) This circular will override all previous circulars, letters and communications regarding work timing for each of the staff members of the concerned centre.

Please note that a 30 minute lunch break will be given to the staff members, which should be used / adjusted in such a manner as to not leave any station unattended and keeping in mind the flow of patients and pending work.

In case of any doubt or problem, you are required to approach Mr. ******, Center Supervisor directly.

Adding more in said context , please check either information regarding the shift timing has been sent to concern dept. because its is mandatory as under -
Section 61 in The Factories Act, 1948
Title: Notice of periods of work for adults
(1) There shall be displayed and correctly maintained in every factory in accordance with the provisions of sub-section (2) of section 108, a notice of periods of work for adults, showing clearly for every day the periods during which adult workers may be required to work.
"Any proposed change in the system of work in any factory which will necessitate a change in the notice referred to in sub-section (1) shall be notified to the Inspector in duplicate before the change is made, and except with the previous sanction of the Inspector, no such change shall be made until one week has elapsed since the last change"