Form No. 25, as per the rules 77(4) and 103, is a legal document used in India to keep records of employees, their attendances, and compensatory holidays. Here's a step-by-step guide on how to write it:
1. 👨‍💼 Employee Details: Start by listing down the details of each employee. This includes their name, designation, date of joining, and employee ID.
2. 📆 Dates: Create a grid of dates for the month. Each line should represent a single day. You can follow the format DD/MM/YYYY.
3. ⏳ Working Hours: Next to each date, record the number of hours the employee has worked. This is often done in the format of 'In time - Out time'.
4. 🕋 Compensatory Holidays: Maintain a separate column to note down the compensatory holidays taken by the employee. Indicate the date on which the leave was taken and the purpose of leave.
5. 📚✍️ Signatures: All entries must be authenticated by the initials of the person making the entry and should be verified and attested by the employer or a person authorized by the employer.
6. 🛡️ Storage: The Form No. 25 must be preserved at the workplace for a period of three years from the last date of the entries made.
Please remember to follow all local and national labor laws when compiling and storing this information.
The actual format of Form No. 25 can vary slightly depending on the local requirements, but it generally follows the structure detailed above. Unfortunately, I cannot post a sample here, but you should be able to find templates online or get them from your local labor department.
Remember, maintaining accurate records is not just a legal requirement but also good HR practice. It helps in transparent communication with employees and can be useful in resolving any disputes that may arise.