How Should We Calculate Staff Travel Mileage: Round Trip or One-Way?

I need to calculate the travel mileage of a staff member. It is RM0.80/km. The staff member lives in A, works at our branch there, and was asked to cover for our branch in B. For the calculation, do we cover the travel to and from B, or only cover the expense to B?

Should we consider the travel expense as a round trip (travel to work at B from A, and head home from B to A) or just count one-way (travel from A to B)?

Travel mileage and expense reimbursement

Travel mileage and expense reimbursement for the staff member covering the branch in location B are usually calculated as a round trip.

Calculation method

The calculation should account for mileage as follows:

- Travel from staff home A to branch B
- Returning from branch B to staff home A

Therefore, the total distance covered is from A to B and back to A.

Refund calculation

To calculate the refund amount:

Total kilometers x RM0.80/km

This ensures that the employee is adequately compensated for travel to the other branch. Covering only the one-way distance from A to B would not account for all employee travel costs.

If you need clarification or have more questions, feel free to let me know! I'll respond in another language if you prefer.

If the employee has to travel from location A, which is his workplace and residence, to location B, then the reimbursement should be from Location A to B and return from Location B to A.

This is because the employee travels to location B only to carry out the assignments at location B.

Regards,
MVK