How to Write a Letter for Changing an Employee's Job Role and Responsibilities

Letter for Change in Job Role

When an employee's designation or job role changes, such as from Sales Manager to Sales Agent, it is important to provide a formal letter. This letter should clearly outline the new role, responsibilities, and any changes in terms and conditions of employment. It should also express appreciation for the employee's contributions in their previous role and convey confidence in their ability to succeed in the new position.

Demotion Letter Guidance

Sounds like a demotion. A letter addressed to the affected employee from the HR Head or Manager should work. Mention the change of role responsibilities (of the new role) and expectations in the new role. Also, specify if there is any change in their designation, employee grade or band, remuneration, etc. A couple of motivating lines are suggested.

CC to their Department Head, their other peers (old and new department), and functional heads.