Smitaleena,
If you have not stopped following the responses to your request, here are some starting points. Each points gives you a guidelines, but you have to do your homework on each - because, as others have said, it is not advisable to copy-paste policies.
1. Understand that policies are important part of your systems, and systems are an integral part of organization design.
Policies are procedure together create systems, which are important. An organization may have poorly designed systems, or they may be in informal form, but like design elements, no organization is without systems. Example of systems (in general management) are decision-making system, management control system, and information system, while an example of HR systems is reward system. Homework for you is to understand the organization-wide and functional systems clearly before you embark on selecting policies for your organization.
2. Policies are an important tool for shaping the organization culture.
(HR) policies are part of transactional elements of any organization design. They are based on the values the organization has adopted, and are designed to support the strategy of the organization. Also, a policy cannot ignore the structural characteristics of the organization. Thus, designed with considerations of values, strategy, and structure, policies are designed to reinforce the values (when values are shared widely and are held intensely, you have a strong organization culture). Homework for you, therefore, is to understand your organization's design with each of its elements, along with the values.
3. A policy statement provides guidelines, but it should be integrated with related rules, and should be cohesive with other related policies.
Even if you have not formulated policies, you know that they can be interrelated. For example, policies on diversity and inclusion, retention, fast-track promotion, performance management, etc. should be in harmony and should not leave gaps or create conflicting provisions among themselves. Homework for you is, which clusters are important to your organization, and are you adopting a complete cluster and not stray policy that someone has shared? More seriously, if you are copy-pasting different policies from different sources, are they contradictory?
4. Policy is powerful - it should make clear to the employees as to what they are encourages to do and what they should not be doing.
A policy statement should begin with the opening statement containing the values and broad aim/purpose, and should move on to specify its goal(s). One important reason why organizations provide policies is to guide employees as they choose their decisions and behaviors. So, in the main statement, a policy should draw the boundaries by stating what the employees should do and what not. Homework for you is to ensure that you understand the elements each written policy should have in its statement.
5. Policies are of two types - policies in compliance and discretionary policy.
Guest house policy or student internship policy are examples of discretionary policies, while laws on equal wages for equal work, POSH, bonus, etc. regulate the concerned policies. So, even if someone gives you ready-made policy drafts, make sure that you are aware of the legal environment in which your organization operates.
If you want to know more, we are happy to help and guide. Remember, help is a question away, but in case of management, you have to do your own bit as well. Taking help without the required preparation can cause more harm than benefit.
Best wishes,
Team HRM For Non-HR Managers
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