How to Draft a Termination Letter for an Employee on Probation Due to Poor Performance

Actually, one employee is on a probation period. His probation completion date is 12th September, but the employer wants to terminate his employment due to poor performance. However, the employer has given him one month to search for another job. Can you please assist with drafting the termination letter?

I am unable to understand the viewpoint of your employer. An employee, after appointment, is placed on probation for a period of 3 months, 6 months, or even one year in some companies.

Understanding the Probation Period

When we refer to a probationer, it means they are not fully equipped or competent enough to deliver results. During the probation period, an employee learns about their job, department, interaction with the Head of Department (HOD) and other department colleagues, the work environment, company policies and programs, HR policies, etc.

Performance Reviews During Probation

Periodical reviews and evaluations of performance are conducted by management on a bi-monthly or tri-monthly basis. Shortfalls in performance are communicated to the employee, and they are mentored to improve their performance.

So, when the performance of a probationer is not up to the mark, you can extend their probation.

Thanks.

Issuing a Non-Performance Letter

Why do you want to issue him a letter? A probationer can be terminated at any point during his probation period by issuing him a non-performance letter. That's it.