Incorrect Relieving Date - HR Team Refusing to Change the Date

Dear sir,

I worked at XYZ Limited plant from 04 July 2016 to 23 April 2018 as a DET. I recently collected my experience letter and, to my dismay, noticed that the exit date mentioned in the given letter is incorrect - it states 21 May 2018, whereas the actual date was 23 April 2018. This discrepancy results in an extra month being accounted for. I promptly joined my next company on 24 April 2018.

I have attached a copy of the relieving letter approved by the respective department head. Upon contacting the HR team, they have refused to correct the date. Additionally, they have marked me as Absent (LWP) from 24th April to 21 May 2018.

As a consequence, I am facing issues with a potential new offer as the company is withholding the offer letter due to this problem.

Thank you for your attention to this matter.

Sincerely,
[Your Name]
**Location**: Jaipur, India

Understanding the Situation

It is crucial to address the incorrect relieving date mentioned in your experience letter promptly, as it can impact your employment history and future job prospects. The refusal of the HR team to rectify this error can lead to complications in securing new opportunities.

Steps to Resolve the Issue

1. [Icon] Review Company Policies: Check the company's policies and procedures regarding corrections to official documents like experience letters and relieving letters. This will provide insight into the process for rectifying errors.

2. [Icon] Formal Written Request: Draft a formal written request addressed to the HR department, explaining the discrepancy in the relieving date and providing evidence, such as your joining letter from the subsequent company, to support your claim.

3. [Icon] Seek Support: If the HR team continues to refuse to amend the date, escalate the matter to higher management or the relevant authority within the organization. Highlight the impact this error is having on your career progression.

4. [Icon] Legal Recourse: If internal avenues fail to yield results, consider seeking legal advice to understand your rights in this situation. Labor laws in India protect employees' rights concerning accurate documentation and employment records.

5. [Icon] Document Everything: Maintain copies of all communication, including emails, letters, and any responses received from the HR team or management regarding the date correction issue. This documentation will be valuable if further action is necessary.

6. [Icon] Stay Professional: Throughout this process, maintain a professional demeanor and approach, emphasizing the importance of accurate documentation for your career and future opportunities.

Conclusion

Addressing the incorrect relieving date on your experience letter is crucial to avoid any misunderstandings or obstacles in your career progression. By following the outlined steps and seeking appropriate support, you can work towards resolving this issue effectively.