How Can I Politely Inform a College TPO About No Selections Without Hurting Our Relationship?

I am an HR manager in an IT company. Recently, we organized a recruitment drive (virtual) at a college and did not select any candidates. We need to send official emails to the TPO regarding this without damaging our healthy relationship with the college. I require your assistance in drafting an email to the college.

Looking forward to your response.

Thank you.

At an HR Manager level, I would expect you to have the skills to write a simple email. Thank the college, appreciate their efforts to help you, advise that you found other more suitable candidates on this occasion but look forward to working with them again in the future. Ask them to thank the candidates for applying. Put those ideas into your own words and write your email. Make sure you check the spelling and punctuation, check that names are spelled correctly, and don't send it until you are happy with it.

You are not writing War and Peace; it's an email. It is not difficult to write a friendly and sincere email to someone and maintain a good working relationship with them.

Mr. John has given some valid views, and I hope you have followed his suggestion. In the meantime, please concentrate on improving your language skills.

In your message, you have written, “We have to sent official…” The correct writing is, “We have to send official…”

Again, you have written, “without destroy healthy…” This should be, “without destroying the healthy…”

Please know that your letter carries the image of your organization. The letter should be simple, correct, and indicate your continued interest in the college.

Regards, V Raghunathan, Chennai